Valid System For The Control Of Working Hours

In search of the system of control of presence ideal for your company the national hearing establishes as mandatory that the company records the overtime of its workers. Rejestracja czasu pracy : Choose the ideal hourly worker control system for your company

After Judgment 25/2016 of the National High Court, establishes as mandatory that the company has a record of the effective working hours of its workers, the number of checks by the Labor Inspectorate has been increased.

It should be noted that the inspectors may request information from the company concerning any worker, regardless of the working day for which he has been hired and even if he does not work overtime. The daily check-in and check-out times must be checked at the workplace. These records must be accessible from the work center to avoid tampering and must be kept for the period established by the law for 4 years. Another important section to take into account is that the system with which such control is established, must comply with the obligations regarding the LOPD (Organic Law on Data Protection).

Faced with this new need, we will explain what the advantages and disadvantages of the systems currently offered in the market are and which of them is best adjusted to each business.

Rejestracja Czasu Pracy

Types Of Systems Valid For The Control Of Working Hours

Excel sheet

This is the most economical timetable solution for workers since it is enough to create a record sheet where each employee is identified, by signing, at the beginning and end of their working day. You must indicate the exact date and time of each entry and exit. As a general rule, there is usually a person in charge of keeping the record or control of the same and the completion of the reports.

Advantages: Obviously this is the most economical system since to elaborate a spreadsheet in Excel and to manage it does not require disbursement.

Disadvantages: Despite being the most economical option. Using a person who is engaged in manually checking the hours worked by each of their workers can be more costly, as this person could spend the time of their workday to more productive tasks.

Free Or Trial Applications

These are computer programs that serve to record the working day. They can be obtained through the direct download of web pages and require manual intervention for a large number of functions. They automate some processes like the generation of reports, lists or calendars.

As a general rule, they do not allow the connection with terminals for the signing of the workers.

In this case, it is most important to ensure that the website that facilitates the download of the software complies with the legal requirements regarding Data Protection Law and is free of viruses. These types of programs usually have a more or less reduced cost, depending on the type of management required by the company and the number of employees. When offered free of charge, these are usually demos whose features are restricted or only offer a trial period for a limited time. They do not include technical support unless it is contracted in an additional way.

Advantages: They Install Quickly

Disadvantages: In the case of direct downloads, they may include malware or viruses. The companies that supply them usually do not offer technical support to problems and doubts of use. They continue to need great dedication and manual interaction. Hide costs for full functionality. In many cases they do not comply with the LOPD, being able to incur important sanctions.

Rejestracja Czasu Pracy With Specific Time Management Software

The identification terminals for control of working hours, although they are the ones that have a higher cost, are the most appropriate systems to control the number of hours worked and the best way to save time in the recording of hours and subsequent generation of reports. Adaptable to any company, they have the possibility of storing a large number of records by themselves, autonomously. They can also operate online and connected to specific management software . They are the safest system before the Inspection.

The most widespread to date have been RFID proximity card, where a PVC card makes the identification with proximity chip. They replaced the old terminals of keyboards and magnetic stripe cards years ago, although today this technology is already falling into disuse, in favor of biometrics.

Rejestracja Czasu Pracy: Much More Reliable

Any of the transfer systems through workers' time control terminals, consists of management software and one or more readers or identification devices. The software is important, given the Labor Inspectorate that meets the following requirements:

  • §Allow entries, exits, absences and different events, such as breaks, vacations, etc.
  • §Elaboration of complete and flexible reports that adapt to any casuistry of the company.
  • §The possibility of exporting all the information to different formats that facilitate the management of the information through other programs.

Types Of Terminals Most Used Today:

Numeric Keypad Terminals

These are terminals in which the identification is made by pressing a sequence of digits. A unique PIN number for each user or employee Nowadays it can be said that it is an obsolete and impractical solution to use as a clock to sign before the facility to supplant. Its application has been more oriented to the control of access to spaces and private enclosures.

Advantages: Among the solutions through the presence control terminals, it is the most economical Very simple use.

RFID Proximity Terminals

They have been the most used during the last years. Although biometric terminals are now replacing them, they are still very well accepted. They are terminals in which the identification is made using a RFID tag or cards (generally of PVC) equipped with proximity chip. Each employee has a card associated with their employee card through the management software. This personal and non-transferable card will be provided by the system administrator or HR department. When it is close to the terminal, it detects the proximity chip and registers the event (input, output, rest, etc.). Today is a very reliable and widespread technology; we can find it on bank cards, called NFC.

Advantages: It is a highly demanded system yet for its reliability and easy maintenance. It is recommended to companies in which their employees, because of the work they do in their jobs, cannot use biometric fingerprint systems, such as workshops or factories.

Disadvantages: Requires recurring expense on cards to replace damaged or misplaced cards. It does not allow having a security as high as the biometric systems since third parties can use the cards.

Biometric Kontrola Dostępu

The most demanded for the control of working hours. Due to the adjustment of its price and the reliability provided. Avoiding the possibility that one employee can supplant another when "signing." The identification is made using the fingerprint, usually of a single finger, placed in an optical sensor. It recognizes a number of fingerprint points and contrasts them with those previously recorded in the management software. As with cards or the numeric keypad, the employee will have had to be registered in the system to be able to use it later.

EYE!! It is very important that we ensure the quality of the optics of the reader that we are valuing since it will depend on it that we do not have problems in the future. Very economical terminals, they equip poor quality optics, so they have an excessively high error rate. This will mean that the reader will not adequately recognize a high percentage of employees.

Advantages: No further expenses required Very good reliability. Reduces phishing almost to 0.

Disadvantages: Unhygienic. Depending on the quality of the reader, the error rate can be more or less high

Biometric Facial Recognition

These are the newest systems. The operation is similar to the fingerprint transfer terminals since the sensor recognizes unique biometric points of each person to identify it. In this case, the employee will sign near the terminal and look at a point indicated, without any contact. The facial reader will recognize these points and record the event. It is important to note that in no case are photographs stored or recorded by users. So the privacy of every employee is guaranteed.

Advantages: The same ones that with fingerprint and in addition it is much more hygienic, High recognition and reliability capabilities.

Disadvantages: Depending on the terminal, it may be important to carry out the daily signings in the same way that the template is taken, which only affects accessories such as glasses or caps (no problem with beards or hairstyles).

Now you decide what solution is adapted to the needs of your business?

At PTC Security Systems

PTC security systems help you increase the output of your staff by improving the return on investment of your business. PTC security systems have the best products and technology in Biometric Kontrola dostępu and Rejestracja czasu pracy. PTC security systems are certified to offer you the best service and installation to control the personnel of your company.

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