The bane of every manager’s existence is organising all the important files and documents. The manager is also responsible for ensuring the overall workplace is tidy and organised. They are responsible for making sure their employees are working at a clean and organised workstation. A messy workstation, if not dealt with in a prompt manner, can have a detrimental impact on output and productivity (Alton, 2017).

By setting some time aside and investing in the right office storage cabinets, managers can effectively sort through all important files and documents. The following are some ways in which managers can train their employees to be more organised in the workplace.

Label all important files and documents

Encourage employees to start labelling all the folders and files to save time while searching for important documents and files. Providing a designated place for everything helps to make your office more organised and tidy. Make sure all the folders and binders are properly labelled so that important files are easily available and don’t just mysteriously disappear.

Place smaller items together

Make use of small storage boxes to store all your stationery, such as pencils, pens, paperclips, etc., together in one place; then you can store these boxes together in storage cabinets for office use. This will ensure that you have any stationery to hand when required without having to look around for it.

Ask employees not to store personal items

Employees sometimes end up storing their personal items in any available storage space, particularly around their desk. Although it is important to provide storage space for employees, it is also important to discourage them from keeping personal belongings in office storage cabinets. You can begin by instructing employees that storage space is in high demand for office supplies, so personal effects are to be kept to a minimum. This will help in freeing up desk drawers and filing cabinets for storing office supplies and paperwork.

Increase your storage options

Offices have to have various other storage options as well. Filing cabinets alone may not be very effective at making your workplace organised. It is important to invest in various other storage options such as key cabinets, coat racks, wall-mounted cabinets, etc., which you can use in order to make your workspace more organised and efficient.

Organising and finalizing office storage may seem like a difficult and overwhelming task: one that managers may not always have the time to deal with on a regular basis. By encouraging employees to keep storage as organised as possible, managers can ensure the workplace remains tidy and organised, thus improving productivity. Investing in the right office furniture and storage system is important for every company.

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Almost everyone is aware that poor health is often associated with an enclosed office environment with uncomfortable office furniture, stress and staring at the computer screen for hours at a time. However, according to new studies this kind of a working environment not only harms your health but might even gradually decrease your life expectancy! A recent study states that those who sit for more than three hours a day while working could be shaving two years off their life expectancy (Downes J., 2016). Hence, you need to opt for solutions like a standing desk that can help reduce the harmful effects of sitting for an extended period of time. Once you have decided to purchase one, you need to know how to use the desk to minimize any pain or discomfort. The following are some tips to optimize the use of your standing desk.

Maintain the right posture

While using a standing workstation, make sure your head, neck and legs are in line and are vertically positioned. You can even opt for a footrest to shift your weight from foot to foot. Also, the shoes you wear will have an impact on your level of comfort and fatigue while working. You need to opt for comfortable shoes, as you will be standing for most of the day.

Adjust your desk and screen

You should consider adjusting your computer screen and the height of your desk to maximize comfort and minimize the risk of injuries. To start with, set your desk at your elbow height; your elbows should be at a 90 degree angle to the floor. Next, make sure the computer screen is at a distance of 20-28 inches from your face. The top of the screen should be at eye level with a small upwards tilt between 10 and 20 degrees. This can help ensure that you do not have to tilt your neck up or down (Leech J., 2016).

Switch between standing and sitting

Although sitting for hours together is bad for your health, it does not mean you should stand the entire day instead. The latter can negatively affect your leg muscles, tendons and other connective tissues. Hence, you should consider alternating between sitting and standing. For instance, if you are sitting for 2 hours, the next hour should be spent standing. This method can also help your body get accustomed to standing for long stretches of time. To make switching between positions easier, invest in a desk that is suitable for both positions like a height-adjustable desk. Along with varying your position, you can also take frequent breaks and go for short walks.

Investing in the right ergonomics in the workplace, by using a standing desk for example, can help you combat the harmful effects of a sedentary lifestyle. Furthermore, by properly using the desk, you can maximize its benefits and lead a healthier life.

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There has been accelerated growth and progress in information technology and other digital arenas in professional realms. A commonly observed trend that has arisen because of this is that employees today spend an increasing amount of time seated at work.For this reason, those responsible for the health and safety of employees at work must pay a lot of attention to seating and other related infrastructure. While managers and company owners have to work towards providing employees with comfortable, well-designed furniture, they also have to get employees to take proactive health measures on their end (HSE, 2011).When it comes to purchasing executive office furniture for seating plans, the following are some points that need to be kept in mind:

Planning & Arranging

Chairs, tables, workstations and other office furnishings have to be selected according to specific purposes. For example, canteens and kitchens might have sturdy, stain-proof tables and chairs that are stackable to save on space and are also easy to clean. Long-term comfort need not necessarily be a deciding criterion in purchasing such items. However, furniture that is to be used at workstations needs to be ergonomic and customizable according to the health and physicalrequirements of each employee. A height adjustable desk and ergonomic chairs for instance, might be a good option for those employees who spend long hours at their desks. With the option of lowering or raising the desk surface, employees would be more comfortable with the angle at which they place their arms or the viewing angle if they are working on desktop screens (Starika, 2012).

Orienting Employees

While providing employees with sensible seating arrangements is vital to keeping them healthy and efficient at work, it is also equally important to educate them regarding their health and posture. Employees must be motivated to take breaks in order to stretch their legs, as well as to ensure they are making optimal use of the ergonomic furniture made available to them. There are various other aspects that are interrelated with employee motivation such as neat workspaces, organized desks, creative and inspiring office interiors, etc. All these factors go hand in hand with office seating and have add-on benefits in creating a cheerful, energetic atmosphere at work that would encourage employees to take a proactive stance where their health is concerned. Healthy, energetic employees become stronger assets and resources for a company.

Maintaining Checks

It is just as important to conduct regular checks and routine inspections as it is to set up offices with comfortable, quality furniture. These checks can be of two types: physical inspections of chairs, tables, workstations and other technology used by employees as well as group meetings to discuss any concerns or issues that employees might have. In the daily hustle and bustle of work, an employee might ignore a creaky chair or a table that’s not at the correct angle, as other tasks might take priority. Employers could keep aside a day every month to check that all the furnishings are in proper working condition. Employees could also be asked to give their feedback on any workplace infrastructure changes they might like to implement in order to better their work experience and comfort. Ergonomic furnishings such as height adjustable tables and chairs can be purchased from a manufacturer such as AJ Products. More information on office furniture solutions can be found on their website.

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